How To Remove Inbox Label In Gmail To Become More Organized (2024)

What Makes the Inbox Label Special?

The Inbox label in Gmail is unique and somewhat invisible. Unlike other labels you create and organize in Gmail, this one is automatically assigned to all new incoming messages by default but hidden in the message list.

To view all messages with this label, you need to select it in the left pane of your Gmail interface or, better yet, enter "label:inbox" in the search bar (this way, it becomes visible).

How to Remove Inbox Label from Individual Emails

If you want to remove the label in question from just one or a few messages, then this is what you need to do:

1. Open your Gmail account and navigate to your Inbox.
2. Open the message you need.
3. Click the small "x" next to the label itself.
4. Repeat for every message from which you want to remove the tag.

How to Bulk Remove the Inbox Label in Gmail

Removing the Inbox label from a whole bunch of messages by opening them one by one and clicking the small "x" next to it can get old pretty quickly. Fortunately, there's a better way to bulk remove it in Gmail:

1. Open your Gmail account and navigate to your Inbox.
2. Select the emails you want to remove from the mailbox.
3. Click the Archive button (looks like a box with a downward arrow) in the top toolbar.

Don't worry, this doesn't replace the Inbox label with an "Archive" label. There's actually no archive in Gmail at all! Archived messages are simply messages with no Inbox tag attached to them. That's why you need to navigate to the All Mail category to find archived emails in Gmail.

How to Move Emails from Inbox to Another Label

Do you want to remove the Inbox label and replace it with a different one? Unfortunately, you can't do it in one simple step, but that doesn't mean you can't do it all. Here's the approach I use:

1. Open your Gmail account and navigate to your Inbox.
2. Select the email(s) you want to move to a different label.
3. Click the three vertical dots in the top toolbar.
4. Select the Label as option.
5. Select the desired label(s) and confirm.
6. After applying the label(s), click the Archive button to remove the label.

The Label as option can also be used to delete labels in Gmail, but not the Inbox label. As I've explained, that tag is special, so it requires a separate step to remove it, which is effectively what the Archive action does.

How to Automatically Remove Inbox Label from Messages

Instead of constantly removing this label from the same type of messages using the above-described methods, you can automate the removal by filtering emails in Gmail so they are automatically archived the moment they arrive. To create a new filter, you need to:

1. Open Gmail and click the settings gear icon in the top right corner.
2. Select the See all settings option from the dropdown menu.
3. Navigate to the Filters and Blocked Addresses tab and click on the Create a new filter blue option.



4. Tell Gmail which messages you want to automatically archive. For example, you can enter a specific mail address in the From field or a subject line in the, you've guessed it, Subject field.
5. Once you're done, click the Create filter button.



6. In the next window, check the box next to Skip the Inbox (Archive it) option. Alternatively, check the Apply the label option and select a different label to be applied. Then, click the Create filter button again.

When creating filters in Gmail, I always also select the Apply the label option and choose my custom "Filtered" label to make it clear which messages have been automatically processed.

Go Beyond Gmail Labels With Clean Email

The usefulness of Gmail labels can't be denied, but there's only so much that you can accomplish with them—especially if you don't want to spend an obscene amount of time on mailbox management just to organize Gmail like a pro.

That's why I recommend all Gmail users to go beyond labels with Clean Email, a mailbox organization app that can automatically sort an entire mailbox into many different Smart Folders regardless of whether messages have the Inbox tag assigned to them or not. Examples of Smart Folders include:

If you decide to, let's say, archive all messages in the Social notifications Smart Folder to remove the Inbox label from them, you can do so in bulk with just a few clicks.

1. Go to the folder and click Select → Select all.
2. Click More… on the action panel and choose Archive.
3. Confirm the action.

What's more, you can create a so-called Auto Clean rule to archive (or delete, move, etc.) messages automatically as soon as they arrive.

Let's say you want to automatically archive messages from an app that's generating way too many notifications for you. This is how easy Clean Email makes it:

1. Open Clean Email and navigate to the Auto Clean tool.
2. Click the plus (+) icon to create a new rule.
3. Name the rule and specify when it should apply and what should happen (Archive in this case).

Each Auto Clean rule you create can be managed (paused, resumed, edited, or deleted) separately from a convenient dashboard both on the desktop (using the web version of Clean Email) and on mobile devices (thanks to the Clean Email mobile app for Android and iOS).

However, sometimes you might want to stop incoming messages altogether. This is where Clean Email’s Unsubscriber tool comes in handy, allowing you to opt out of unwanted subscriptions and keep your inbox clean without constantly labeling and sorting messages—just because you're no longer receiving unwanted messages!